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Planning a Safe Event | Events Security Cape Town

Although it has always been part of the event industry to plan a secure event, it is now more than ever at the forefront of the minds of event organizers. Regardless of the scale of your event, your priority must be to plan a safe event. Events Security Cape Town

Have a risk management plan in place for each event

It’s time to refresh your risk evaluation plans procedures! Remember that there are three primary components in a risk assessment plan and the aim is to make your event as safe as possible for everyone involved and nearby.

  • Hazard identification: – Recognize any hazards associated with your event. To identify those risks, consider the different people involved and their roles in the setup, running and participating in the event. As well as human-related hazards, you should also recognize technological, natural and environmental hazards.
  • Risk assessment: – Use a risk assessment matrix to estimate the potential impact of a hazard to find the level of risk. Once you have done this, you can prioritize the most significant risks.
  • Risk control: – With the help of the event team, develop reasonable solutions, starting with the high-level risks. Those may include the elimination of hazard, substitution, engineering, administrative and use of appropriate safety gear. Above all, you should look for solutions that are logical and practical.

The event should be staffed by qualified security personnel

Of course, you should be staffing your event with security personnel, but it’s not that easy. First of all, you need to ensure that they are skilled and have expertise in offering event security. If you are hosting mega-events, please ensure that your selection of security company has proven experience handling events of such a scale.

Security should form a visible presence. This isn’t just to deter any unruly behaviour around them, but also to provide reassurance to event-goers doing the right thing.

Reduce crowd density for lower risk

You probably think about how many people you can comfortably fit in the venue when you are planning a safe event. But opting for expanded event parameters in terms of security can be a good idea beyond what you actually need.

That’s because, in densely populated and concentrated areas, security problems tend to happen. Not only that, when it comes to heavy-handed problems such as terrorism, it has been discovered that even fear of terrorist activity “can lead to crowd disasters.”

Spreading out the audience, and having additional event security to cover the larger area can reduce some of that risk.

Focus on lighting for event safety and security

It’s vital to engage AV professionals to arrange adequate lighting for your event. Suitable lighting prevents safety hazards and helps with security monitoring. It also aids faster response by security and medical teams in the event of an incident and facilitates safe evacuations, if it happens.

Ensure event setup is resistant to the elements

Event specialists thrive in an unusual environment requiring both careful plannings, but also the ability to adapt to changes at a hat’s drop. As we all understand, even the best-laid plans can be interrupted by sudden severe weather. So, it’s important to be mindful of this in both the planning stage and right through the duration of the event.

This applies especially to outdoor events. Strong winds and lightning are two of the most common weather conditions for event security hazards. For extreme weather, temporary structures such as outdoor stages and the necessary rigging for AV equipment are usually in the firing line.

If not properly secured, their size and weight will become a frightening risk for everyone in the area. When this goes wrong, the implications are huge – financially, but more importantly, with regards to the safety of event team, contractors and attendees.

It’s vital you use the right vendors when planning a safe event so that you know the equipment, but also the setup is up to scratch. Excellent communication comes into play here too. Don’t leave anything to chance. Ask questions, check and check again. Decide who and how communication will take place if weather concerns do arise on the big day.

Remember, after every event, to review any safety or security issues that arose, or you noticed could have occurred. How did security and your event team respond? Is there something different your team can do next time? Learning and improving is critical for effectively planning a safe event every time.

If you are keen to have Nzacksi Security securing your business or office, please contact us today and one of our advisors will be willing to help with your specific requirements. Your safety is our Priority.Click here to send us your Enquiry or to request a callback. Click here to send us your Enquiry or to request a callback.

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